Administrative Assistant – Human Resources Support (Hybrid)

Sargent & Lundy, L.L.C
June 20, 2022
Chicago, IL
Job Type



COVID-19 Precaution: Virtual Interviews

Our commitment to hiring the best talent in the industry and helping them thrive professionally is stronger than ever. Because the health of our employees and candidates is a top priority, we will be conducting our hiring process virtually and conducting interviews via phone or video until further notice. We will provide candidates selected for interviews with all the required instructions. Thank you for your interest in Sargent & Lundy.



Sargent & Lundy is one of the most experienced full-service architect-engineering firms in the world. Founded in 1891, the firm is a global leader in power and energy with expertise in grid modernization, renewable energy, energy storage, nuclear power, and fossil fuels. Sargent & Lundy delivers comprehensive project services\u2014from consulting, design and implementation to construction management, commissioning and operations/maintenance\u2014with an emphasis on quality and safety. The firm serves public and private sector clients in the power and energy, gas distribution, industrial, and government sectors.


Our Core Values

Every decision we make is guided by our core values. By upholding these six principles, we support our clients, employees, and community. They are the compass we follow as we continue to grow our business and lead the industry.


Quality \u2013 We provide high-quality deliverables and services through an uncompromising focus on peer review, safety, and continuous improvement.


Accountability \u2013 Our actions demonstrate the highest levels of professionalism, integrity, and respect.


Our People \u2013 We value diverse perspectives, encourage professional growth, and are committed to providing a work community where people thrive. Our work is challenging but rewarding.


Our Clients \u2013 We deliver value and exceed our clients\u2019 expectations through outstanding customer service, personal accessibility, and clear communication.


Innovation \u2013 Since 1891, we have invested in the people, training, tools, and technology needed to quickly adapt in a constantly changing world.


Meaningful Impact \u2013 We make a positive impact in the communities where we work and live.


Due to our continued growth, Sargent & Lundy currently has a new opportunity for an Administrative Assistant role in our Chicago, IL office. The Administrative Specialist performs a variety of administrative and documentation functions such as scheduling appointments/meetings, HR department receptionist, data entry, document management, generating reports, filing, and handling multiple projects. The incumbent works within established guidelines and utilizes experience and judgment to plan and accomplish tasks. Most tasks are performed under general supervision




  • Adherence to confidentiality is a vital responsibility of this role.
  • Performs routine and non-routine documentation and administrative tasks.
  • Functions as an assistant, receptionist, or other specialized role as needed.
  • Process tuition reimbursement requests.
  • Process security card requests.
  • Schedules department meetings as necessary.
  • Enters, compiles, and generates data reports.
  • Creates, organizes, and maintains data and/or files including filing.
  • Provides administrative support for editing and formatting correspondence, memos, task orders, etc.
  • Takes the lead on specific administrative/division projects and functions, as necessary.
  • Exceptional proofreading skills.
  • May make travel arrangements, prepares expense reports, and inputs time sheets for internal customers.
  • May train, coach, or mentor less experienced administrative staff.
  • Reads, writes, and speaks English fluently.
  • Reads and comprehends content related to the duties of the position.
  • Communicates information effectively and responds to requests.
  • Demonstrates advanced computer proficiency as related to duties of the position, such as Microsoft Office.
  • Performs other duties as assigned.
  • Managing changing assignments and priorities to ensure that deadlines are met while maintaining a high-quality product.
  • Clerical support including mailing, scanning, faxing, and copying.



    We do not sponsor employees for work authorization in the U.S. for this position.

    Essential skills and experience:

    • This position requires a high school diploma (or equivalent) and three or more years of administrative or relevant experience.
    • Excellent communication skills (including writing and editing skills), keyboarding skills (50+ wpm), and intermediate to advanced proficiency in Microsoft Office: Word, Excel, and PowerPoint.
    • Candidate needs to be flexible, a team player, and a self-starter.
      • Applies common sense understanding to carry out instructions given in written or verbal form.
      • Performs the essential duties of the job often requiring sitting, standing, and walking.
      • Stoops, kneels, crouches and/or lifts up to 10 pounds on occasion.
      • Operates office equipment on a regular basis such as a computer with mouse and monitor, printer, copier, telephone, fax machine, etc.

        Valued, but not required skills and experience:

        • Some college level education in English, writing, business administration, or another related field.
        • Experience working in a production environment, meeting established production and accuracy goals, with the ability to maintain focus on quality of details while performing repetitive functions.
        • Experience working in the engineering and/or power industry field.


          Sargent & Lundy is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any protected status as defined by law.



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